Simple Intuitive Faces
Simply click a face - it's as easy as that!
Feedback reflects how we feel about the value of the meeting, and thereby the likely benefit from our subsequent actions. It is an evaluation of ourselves.
People act in accordance with what they believe, and because the value of a meeting is delivered through people's actions, their perception of that value is to a large extent self-fulfilling.
Furthermore, the use of emoticons taps directly into those feelings, enabling feedback to be effortless, and maximising the data returned.
Faces can easily be augmented with commentary, if it is helpful, but the ease of that first intuitive click reduces the barriers to tracking the most important aspect of a meeting - how it has affected the people in it.
Free Mobile App
Our free mobile app automatically configures itself to enable feedback on the right meeting, for the right attendees, at the right time.
It is set up directly from the meeting invite.
Simply search for Inspirometer in your appropriate app store, download and log in.
The primary purpose of the App is to make it as easy as possible for people to provide feedback and see the results.
As soon as the app is opened, it links the user to the current meeting (if it has been feedback enabled) and enables them to participate in that feedback.
The app allows the user to to see upcoming meetings, and to view the results of past meetings for up to seven days.
It can also handle feedback for ongoing team collaborations outside of formal meetings, such as projects, interest groups, teams etc.
Feedback received from participants is immediately available via the App in bold clear colours, showing the spread of opinion, and linking through to associated comments.
Participants can simply swipe straight from the feedback page to the results page and back again.
For longer meetings, and for team collaborations, the results are trended into simple graphs which enable the team to track their progress.
When linked to a Team Account, the results can be shared selectively, and can include private feedback to individuals on their participation in the meeting.
The Team Account also allows for results across multiple meetings to be trended over time, and for more detailed analysis of those trends. This helps the team to identify any systematic influences, and to quickly select simple strategies to improve meeting effectiveness.
Confidence and Anonymity
The App does not identify who provided particular items of feedback, and so people can place a greater reliance and confidence that the feedback reflects the true perceptions of participants.
Anonymity is deliberate. However, where individuals feel fully confident that there will be no negative consequences for their openness and honesty, there is nothing to prevent them appending their initials to the comment field to enable subsequent clarification if required.
Feedback is analysed into a spider diagram (sometimes called a radar plot) which highlights the aspects of the meeting that added the greatest value to the meeting, and also those that added the least.
This analysis enables the meeting organiser to quickly identify where they can get the greatest return from making improvements.
The spider diagram analyses the feedback into five key elements of meeting effectiveness, and then further into ten more specific aspects that can be addressed directly.
This clarity helps people focus on those things that will bring the most value to their meetings and to their people.
Easy to adopt improvements
The spider diagram uses the same model of meeting effectiveness as our public 'Meetings Clinic' (a free resource of best practice strategies and simple improvement ideas).
This shared structure makes it easy for people to identify and adopt quick and (relatively) easy solutions to give their meetings more impact.
The right hand menu of the public clinic provides a drop down menu organised according to the ten points on the spider diagram.
Clicking the menu items provides straightforward guidance and tips to improve meeting performance in these areas.
More sophisticated analysis and proposal of improvement strategies is possible through the data that is available in the Team Account.
Works for any meeting
Inspirometer has been deliberately designed to be independent of (but compatible with) any other meeting software.
This means that it can be used for ALL of your meetings, short or long - physical, web-based, teleconference, even asynchronous meetings using web-based tools such as Slack and Yammer.
Inspirometer uses calendar invitations to configure the app to enable feedback directly in your mobile device.
In this way, you have the ability to provide and view feedback wherever you are (and wherever the other participants of the meeting are).
Furthermore, the Team Account version does more than use your calendar to automate feedback. It goes on to combine that feedback data with the original calendar data to look at meetings as a process, and analyse their shape, cost, and performance right across your organisation.
And because Inspirometer is not bound to any particular meeting platform, it can look at all meetings across all platforms for the whole of your workforce.
Meetings are set up for feedback simply by including firstname.lastname@example.org as an invitee to the meeting when it is first set up.
The Inspirometer system then links the accounts of its app users to any meetings where that user is also included in the invitation. Simple!
For more detailed analysis, agenda items can be set up for individual feedback by including them in the body of the invitation (using a simple format).
In team, project or other collaboration feedback, the agenda can be replaced by team goals or values to track the teams progress against them.
Where the App is linked into a Team Account, the inclusion of meetings for feedback, and the provision of place holders for the Agenda can be automatic.
Free For All Users ...
The Inspirometer App is free.
Furthermore, the App allows users to organise feedback for up to 5 of their meetings a month using the approach described above.
There is no limit to using the App to provide feedback on meetings other people have organised.
To download the App to try it out for yourself, simply search for Inspirometer in your App store (or follow this link) and then set up a meeting with a few friends in your calendar and invite email@example.com.
Then at the time of the meeting, get your attendees to install the free app on their own mobile devices, and try out the feedback.
... or step up to our Team Account Solution
The basic feedback account is primarily intended for casual users who are looking to improve meetings ad-hoc.
However, larger teams and organisations waste so much time and potential in meetings that we recommend that they take a more systematic approach, and for that we have developed our Team Account.
The Team Account automates feedback, combines it with calendar data to generate statistics, aggregates results across multiple accounts, creates trends over weeks months and years, and puts you fully in control of the meeting process in all its forms.
It proposes best-practice solutions, tracks improvement, highlights systemic patterns, facilitates effective coaching, and helps you to transform meetings to deliver their full potential efficiently.
And it does all this for approximately 1% of the cost of your meeting waste. To find out how much this might be, why not try our our Diagnostic.
More more information, see our Meeting Effectiveness page. Or better still ... try it free with your team for 30 days by clicking this button